03-10-2014, 10:06 PM
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عضو نشيط
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تاريخ التسجيل: Dec 2009
المشاركات: 122
معدل تقييم المستوى: 12984
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Looking for Executive Assistant-Secretary-in financial institution-Saudi Female
[align=left] Looking for Executive Assistant (Secretary) in financial institution (Saudi Female Only):
As the Executive Assistant (Secretary & office manager) to the senior management team in the company you will be expected to work closely with them, pr***ding administrative support, usually on a one-to-one basis. You will be expected to pr***de support to the level that will ensure the senior management team can make the best use of their time by dealing with all secretarial and administrative tasks. As Office Manager the job holder will be expected to ensure the smooth running of the office and pr***de support to the other business heads to ensure that they are able to utilize their time in the most effective manner.
Job descriptions:
Complete all secretarial tasks for the senior management team and manage the diary effectively.
Screening telephone calls, enquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organizing and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
taking dictation and minutes;
Assisting the senior management team to produce documents, briefing papers, reports and presentations;
organizing and attending meetings and ensuring the senior management team are well-prepared for meetings;
liaising with clients, suppliers and other staff;
Controlling and managing any communications or requests in the senior management team absence; Represents the executive by attending meetings in the executive's absence; speaking for the executive.
devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation for senior management team.
Managing all arrangements for incoming visitors including hotel and accommodation
Update the management team about local & international conferences, exhibitions, seminars, sessions related to the business or not, so they will be able to attend them.
Liaising with the parents companies and the company subsidiaries.
Pr***des historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting ****** for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
SKILLS:
Desirable 2-8 years’ experience.
English (Excellent Speaking & Writing).
Bachelor degree or Higher Diploma.
Planning & Organizing.
Communication.
Adaptability.
Flexible approach to work.
Diplomacy.
Confidentiality.
Assertiveness.
High Level Computer Literacy.
Organizational Awareness.
Networking.
Initiative and Commitment to Achieve.
Numerical ability.
Benefits:
Attractive Salary
Travel Allowance
25 working days as an annual vacation
Life Insurance (Takaful)
Medical Insurance
Training Program if required
Bonus as per company & employee performance
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Kindly send the CV to:
gfc@financier.com
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