A Saudi Male Document Controller is required
 

السلام عليكم ورحمة الله وبركاته
الاخوة الكرام وفقهم الله
مطلوب لشركة عالمية باحد مشاريعها في شمال الرياض مراقب وثائق مع خلفية بسيطة في المحاسبة براتب جيد ويشترط إجادة للغة الإنجيلزية واجادة برامج الاوفيس
نأمل ارسال السيرة الذاتية باللغة الإنجليزية فقط على البريد الإلكتروني التالي مع ذكر عنوان الوظيفة
Document controller/ accountant
dtz2@yahoo.com

مع ضرورة التأكد ان معظم الوصف الوظيفي التالي يناسب المتقدم حفاظا على وقت الجميع


JOB REQUIREMENTS:

o Bachelor Degree in Administration or equivalent.
o Minimum 4 years working experience in Facilities Management or equivalent.
o Strong Interpersonal skills, initiative, analytical thinking, decision-making and leadership abilities.
o Structured and organized.
o Very good command of spoken and written English.
o Good knowledge of quality standards like ISO 9001, ISO 14001 and OHSAS 18001

KEY TASKS & RESPONSIBILITIES:

o Preparing all general correspondence for the project team including reports, minutes of meetings, MRFs and purchase orders (when required).
o Assist with requisitioning the purchase on “non-contract” items, including office equipment, stationary and consumables.
o Assist in preparation of meeting agenda.
o Assist in formatting and amending forms, procedures and processes as required.
o Assist project team with minor technical and IT related issues.
o Co-ordinate conference room bookings.
o Assist in subcontractor payments and compilation of financial information such as month end results and expense claim forms.
o Arrange travel bookings as required.
o Document controlling / general administration duties including filing (hard and soft copy documentation).
o Maintaining and updating project records, including training attendance records etc.
o Preparing and reviewing the work orders for the additional works / services requested by the client and getting the required client approvals.
o Processing the work orders invoices with the service providers and uploading them into the client’s accounts software (Oracle).
o Ensure issuance of the purchase orders (PO) for all the service providers related to C&W scope of service within the project.
o Reviewing the monthly invoices for the service providers and uploading them into the Oracle system for payment.
o Issuing C&W monthly invoices to the client, uploading it into the Oracle system.
o Expected to demonstrate a high level of commitment to providing a safe working environment for all staff in accordance with the company Health & Safety (H&S) procedures.
o Expected to ensure that all defined services are completed in accordance with the company quality procedures.
o Document filing and archiving / Utilizing any electronic document controlling software/techniques.
o Preparing any ad-hoc reports required by client or Manager in-charge.

Duties listed are inclusive but not limited to other areas as required by the business process.

ACCOUNTABILITIES:

o Preparation and the compilation of monthly reports to include but not limited to, Weekly Ops Report, Monthly OD Report and Customer contract reports, for submission at the appropriate time.
o Prepare and circulate accurate minutes of meeting on-time.
o Recording project team attendance and communicating to payroll/corporate.
o Liaise with project team to keep vacation planner up-to-date.
o Issuance of the PO for C&W and the service providers on time.
o Uploading the monthly invoices and the invoices for the additional works / services on time.

رد: A Saudi Male Document Controller is required
 

جزاك الله خير