TARIK ALIREZA CONSULTING ENGINEERS JOB DESCRIPTION
Job Title
: EXECUTIVE SECRETARY
Department
:
Administration
Direct Supervisor
:
Senior Admin. Assis.
JD Last Update
:
January 2018
JD Number
:
TAA-JD-021
1.
Job Purpose:
Liaison coordination and cooperation with Administrative manager for the realization of staff assigned duties; planning, organizing, and implementing of administrative systems.
2.
Duties & Responsibilities:
Answer phone calls and redirect them when necessary
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate ******
Make travel arrangements
Document expenses and hand in reports
Undertake occasional receptionist duties
3.
Education:
Related Degree
4.
Work Experience
Five years.
5.
Functional Knowledge:
Proven work experience as a secretary or administrative assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
TARIK ALIREZA CONSULTING ENGINEERS JOB DESCRIPTION
6.
Functional Skills:
Excellent report writing skills.
Integrity and professionalism
Knowledge in Microsoft office package (Outlook, Excel, Word etc…)
7.
Work Ethics:
Operates within the Company's policies, procedures and practices,
8.
Specialized Trainings Required (if any):
9. Disclaimer Statement
This job description indicates the general nature of work expected of the individual without being limited to its content. It is not designed to contain a comprehensive listing of activities, duties or responsibilities required of the individual. Incumbent may be asked to perform other duties as required.
10. Approvals:
Prepared by:
Date:
Reviewed by:
Date:
Approved by:
Hamdan@taaconsult.com
Date: